About this role
The Accounts Payable Administrator manages full cycle AP operations, including processing high volumes of vendor invoices, monitoring AP due dates, issuing payments, and reconciling vendor statements. The role also supports monthly AP module closing and year-end 1099 processing while partnering with internal teams and external vendors.
Key Responsibilities
- Own full cycle Accounts Payable process
- Process and post high volume vendor invoices in accounting software
- Monitor A/P due dates and issue payments within established pay cycles
- Reconcile monthly vendor statements and resolve missing invoices
- Process year end 1099's and assist with monthly closing of A/P modules
Technical Overview
Primary systems work is centered on an accounting software platform (including preferred Microsoft Dynamics 365 knowledge), with recurring workflows for invoice processing, statement reconciliation, credit card reconciliation, AP module closing, and 1099 processing across multiple entities.
Ideal Candidate
The ideal candidate is an accounts payable professional with either an Associate's degree in business or 2+ years of accounting experience. They are highly organized and accurate when processing high volumes of vendor invoices, monitoring AP due dates, reconciling vendor statements, and handling year-end 1099 processing, with preferred experience in manufacturing accounting and Microsoft Dynamics 365.
Must-Have Skills
Responsible for full cycle A/P processProcess a high volume of vendor invoices in the accounting software dailyensuring that they are posted timely and accuratelyMonitor A/P due dates and issue payments within established pay cyclesVoid payments and invoicesas neededMaintain a good working relationship with all internal divisions and external vendorsMonitorreconcileand verify all monthly statements from vendorsProcess year end 1099's for multiple entitiesAssociate's degree in business or a related field OR two (2) years' accounting experienceAbility to initiateleadand uphold safety policiespracticesproceduresand housekeeping standards at all times
Nice-to-Have Skills
Five (5) years or more work experience in an Accounts Payable/Accounting departmentBachelor's degree in finance/accountingManufacturing accounting experienceKnowledge of Microsoft Dynamics 365Experience with streaming processes and implementing new procedures and software
Tools & Platforms
Microsoft Dynamics 365accounting softwarecredit card usage
Required Skills
full cycle A/P processvendor invoicesvendor statements reconciliationA/P due datespay cyclesvoid payments and invoicescredit card usage reconciliationmonthly closing of A/P modulesvendor setupyear end 1099'sMicrosoft Dynamics 365
Hard Skills
full cycle Accounts Payable (A/P) processprocess vendor invoices in accounting softwaremonitor A/P due datesissue payments within established pay cyclesvoid payments and invoicesreconcile monthly vendor statementsmanage and reconcile monthly credit card usageassist with monthly closing of A/P modulesvendor information and setupprocess year end 1099's for multiple entitiesAccounts Payableaccounting softwareMicrosoft Dynamics 365
Soft Skills
highly motivatedflexibleorganizedworking relationship managementcommunication with internal divisions and external vendorsattention to detailresponsiveness to missing invoices
Keywords for Your Resume
Accounts Payable AdministratorAP AdministratorAccounts Payable (A/P)full cycle A/P processvendor invoiceshigh volume of vendor invoicesaccounting softwareA/P due datesissue paymentspay cyclesvoid payments and invoicesvendor statementsreconcilemissing invoicescredit card usagemanage and reconcile monthly credit card usagemonthly closing of A/P modulesvendor information and setupyear end 1099's1099's for multiple entitiesMicrosoft Dynamics 365streaming processesimplementing new procedures and softwareAssociate's degree in businessaccounting experiencesafety policieshousekeeping standardsAccounts Payablereconcile vendor statements
Deal Breakers
No Associate's degree in business or related field AND less than two (2) years accounting experience, Inability to process vendor invoices with timeliness and accuracy, Cannot perform reconciliation of vendor statements and monitor missing invoices, Cannot process year end 1099's for multiple entities
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