About this role
Support both Accounts Payable and Accounts Receivable for a remote creative agency. The role processes invoices, manages payments and follow-ups, performs reconciliations, and assists with month-end/year-end close and audit support.
Key Responsibilities
- Process and verify vendor invoices and schedule payments
- Match invoices with approvals and supporting documentation
- Generate and issue client invoices and follow up on outstanding balances
- Reconcile AP and AR ledgers and apply payments accurately
- Assist with month-end and year-end closing and support audits
Technical Overview
AP/AR operations including invoice matching, payment processing (ACH/Automated Clearing House, wire transfers, checks), and ledger reconciliation. Uses accounting software such as QuickBooks or NetSuite and handles reconciliation of bank and credit card statements.
Ideal Candidate
The ideal candidate is an AP/AR specialist with proven experience processing vendor invoices and issuing client invoices, plus strong reconciliation skills across payables and receivables. They are proficient with accounting software such as QuickBooks and/or NetSuite and can work independently in a remote environment while meeting tight deadlines.
Must-Have Skills
Proven experience in Accounts PayableAccounts Receivableor similar roleStrong understanding of accounting principles and financial processesProficiency with accounting software (QuickBooksNetSuiteor similar)Excellent attention to detailability to work independently and meet tight deadlinesAccounts Payable (AP) and Accounts Receivable (AR) functions
Nice-to-Have Skills
Prior remote work experienceAssociate's or Bachelor's degree in AccountingFinanceor related field (preferred)
Tools & Platforms
QuickBooksNetSuiteACH (Automated Clearing House)bank reconciliationscredit card reconciliations
Required Skills
Accounts Payable (AP)Accounts Receivable (AR)vendor invoicesclient invoicesACHwire transferschecksreconcile accounts payable ledgerreconcile accounts receivable recordsmonth-end closingyear-end closingbank reconciliationscredit card reconciliationsauditsQuickBooksNetSuite
Hard Skills
Accounts Payable (AP)Accounts Receivable (AR)process and verify vendor invoicesmatch invoices with approvals and supporting documentationschedule and process paymentsACH (Automated Clearing House)wire transferschecksreconcile accounts payable ledgergenerate and issue client invoicesmonitor incoming paymentsfollow up on outstanding balancesapply payments accuratelyreconcile accounts receivable recordsmonth-end closingyear-end closingbank reconciliationscredit card reconciliationssupport auditsmaintain accurate financial records and reportsaccounting principlesfinancial process reconciliationbilling documentation
Soft Skills
detail-orientedorganizational skillsability to work independentlymeet tight deadlinesstrong communication skillsproblem-solving abilitiesability to resolve discrepancies quickly
Keywords for Your Resume
Accounts PayableAccounts ReceivableAPARRemote Accounts Payable / Receivable Specialistvendor invoicesclient invoicesinvoice approvalssupporting documentationACHAutomated Clearing Housewire transferschecksvendor recordsreconcile accounts payable ledgerreconcile accounts receivable recordsapply paymentsoutstanding balancesmonth-end closingyear-end closingbank reconciliationscredit card reconciliationsQuickBooksNetSuiteaccounting softwarefinancial recordsreportssupport auditsbilling documentationinvoice matchingreconcile ledgers
Deal Breakers
No proven experience in Accounts Payable or Accounts Receivable (or similar role), No proficiency with accounting software such as QuickBooks or NetSuite
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