About this role
The Administrative Assistant provides high-level administrative support, coordinating meetings, travel, expenses, and departmental logistics. The role supports HR-related activities including events, intern program logistics, record retention, and Enterprise Talent Management tracking via Textron University.
Key Responsibilities
- Support HR leaders with meeting logistics and calendar management
- Arrange travel and prepare expense reports
- Process departmental invoices and manage supply inventory
- Maintain record retention including filing, storage, retrieval and destruction
- Coordinate HR event shipping logistics and support presentation/meeting materials
Technical Overview
The role relies on strong proficiency in Microsoft Office tools including Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint, along with the ability to use digital tools and AI-supported capabilities to automate routine tasks and improve workflow efficiency.
Ideal Candidate
The ideal candidate is a highly organized administrative professional who can independently manage a wide range of HR support tasks with minimal supervision. They have strong MS Office skills (Microsoft Word, Excel, PowerPoint, Outlook, SharePoint) and demonstrate professionalism, discretion, and confidentiality while supporting meetings, travel, invoices, and record retention.
Must-Have Skills
MS OfficeMicrosoft WordExcelPowerPointOutlookSharePointstrong written and verbal communication skillsattention to detailprofessionalismdiscretionconfidentiality
Nice-to-Have Skills
experience supporting HR leaders
Tools & Platforms
MS OfficeMicrosoft WordExcelPowerPointOutlookSharePointEnterprise Talent ManagementTextron Universitydigital tools
Required Skills
calendar managementmeeting logistics and coordinationtravel schedule and reservationsexpense reportsrecord retentionfilingstorageretrieval and destruction of recordspresentation and meeting materials preparationevent shipping logistics and coordinationEnterprise Talent ManagementTextron University class chargebacksinvoice/expense trackingMS OfficeMicrosoft WordExcelPowerPointOutlookSharePointconfidentialityprofessionalism
Hard Skills
calendar managementmeeting logistics and coordinationtravel schedule and reservationsexpense reportsmail and deliveries sorting and routingoffice events and trainings planning and executionintern program events planning and executionsupply cabinet maintenanceordering suppliesdepartmental invoices processingrecord retentionfilingstorageretrieval and destruction of recordspresentation and meeting materials preparationevent shipping logistics and coordinationEnterprise Talent ManagementTextron University class chargebacksinvoice/expense trackingdigital toolsAI supported capabilitiesautomate routine tasksorganize informationimprove workflow efficiencyprocessing expenses related to candidate on-site interviewsprivacy of employee personnel recordsMS OfficeMicrosoft WordExcelPowerPointOutlookSharePoint
Soft Skills
high organizationadaptabilityproactive mindsetmanaging multiple prioritiesdriving tasks to completionprofessionalismdiscretionconfidentialitystrong written and verbal communication skillssound judgmentattention to detailanticipate needsability to work effectively in a fast paced environmentability to perform under pressure
Keywords for Your Resume
Administrative Assistanthigh level administrative supportcalendar managementmeeting logisticstravel schedule and reservationsexpense reportsdepartment mailoffice eventstrainingssummer intern program eventssupply cabinetorder suppliesdepartmental invoicesrecord retentionfilingstorageretrievaldestruction of recordspresentation and meeting materialsevent shipping logisticsEnterprise Talent ManagementTextron Universityclass chargebacksinvoice/expense trackingMS OfficeMicrosoft WordExcelPowerPointOutlookSharePointinvoices
Deal Breakers
Must demonstrate strong professionalism, discretion, and confidentiality, Must have strong MS Office skills including Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint
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