Position Details

Type Full-Time

Experience entry

Exp. Years Minimum of 3 years experience in an office environment.

Education High school diploma or G.E.D.

Category Consulting & Advisory

About this role

Provide dependable administrative support to department leaders and their teams, including scheduling, travel coordination, reports, correspondence, and record/file management. Serve as a point of contact for department processes and requests while maintaining accurate calendars and meeting logistics.

Key Responsibilities

Provide executive-level administrative support to department leaders
Manage calendars, schedules, and meeting agendas including Web-Ex calls
Coordinate travel and process Travel & Expense Reports and invoices
Maintain supplies inventory and coordinate mail/faxes/express packages
Compile and maintain standard and statistical reports and file correspondence

Technical Overview

This is an administrative support role requiring proficiency with computer software applications for correspondence and presentations, plus coordination tools such as Web-Ex. Responsibilities include processing Travel & Expense Reports and managing documentation workflows.

Ideal Candidate

The ideal candidate is an administrative professional with at least 3 years of office environment experience and proven experience providing executive level support to senior level leaders. They are detail-oriented, organized with calendars and scheduling, and comfortable handling travel arrangements, Travel & Expense Reports, invoices, and routine correspondence.

Must-Have Skills

High school diploma or G.E.D.Minimum of 3 years experience in an office environmentExperience with executive level support for a senior level leaders

Tools & Platforms

Web-Excomputer software applicationsTravel & Expense Reportsfax

Required Skills

executive level supportdepartment calendarsscheduling and appointmentstravel arrangementsTravel & Expense Reportsinvoices processingsupplies inventory managementmail routingfaxesWeb-Exmeeting agendasstandard reportsstatistical reportsroutine correspondencefiling

Hard Skills

executive level supportcalendar managementscheduling and appointmentstravel arrangementsTravel & Expense Reportsinvoices processingsupplies inventory managementmail routingfax coordinationexpress package coordinationstandard reportsstatistical reportsroutine correspondencepresentations using computer software applicationsdocument filingmeeting agendas preparationWeb-Ex scheduling

Soft Skills

thoughtful administrative supportdependabilityresourcefulnessattention to detailprioritization skillsprofessional level administrative supportcommunication with callerscustomer/visitor coordinationhigh level of attention to detail

Industry & Role

Industry Government/Public Sector

Job Function Deliver corporate administrative support to department leaders through scheduling, travel coordination, reporting, and correspondence management.

Role Subtype Operations Coordinator

Keywords for Your Resume

Administrative AssistantCorporate Administrative Assistantexecutive level supportsenior level leadersHigh school diplomaG.E.D.3 years experience in an office environmentoffice environmentdepartment calendarstravel and expense reportsTravel & Expense Reportsinvoicessupplies inventorymailfaxesWeb-Exmeeting agendasstandard reportsstatistical reportsroutine correspondencefiles correspondenceschedules meetings

Deal Breakers

Minimum of 3 years experience in an office environment, High school diploma or G.E.D., Experience with executive level support for a senior level leaders

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Administrative Assistant - Corporate

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