About this role
This hybrid Administrative Assistant role supports Tenet Healthcare’s government relations and advocacy functions. It manages lobbyist/consultant billing and payments, political contribution administration (including Tenet-PAC and FedPAC processes), compliance reporting support, and grassroots tracking while also helping with dashboards, budgets, and presentations.
Key Responsibilities
- Manage Tenet political giving processes and data, including Tenet-PAC and FedPAC administration
- Support compliance vendor in filing periodic lobbying and PAC reporting and disclosure requirements
- Oversee lobbyist/consultant billing, payments, contract renewals, and upload contracts into eCATS
- Support federal and state government relations advocacy, including grassroots tracking and stakeholder relationship management
- Create project management dashboards and presentations using PowerPoint and Microsoft Office
Technical Overview
The work is heavily operations/compliance-oriented and relies on business productivity tools (Microsoft Word, Excel, PowerPoint, Outlook) plus specific platforms and systems such as the 360 platform and eCATS for contract uploads. It includes preparing and filing political and lobbying activity disclosure reports in coordination with external consultants and a compliance vendor.
Ideal Candidate
The ideal candidate is an experienced administrative/executive assistant with at least 5 years of relevant experience and strong proficiency with Microsoft Word, Excel, PowerPoint, and Outlook. They can manage political giving processes and compliance reporting workflows, including Tenet-PAC and FedPAC administration, grassroots tracking, and maintaining confidentiality. They are comfortable coordinating with external consultants, legal counsel, and vendors, including contract renewals and uploading materials into eCATS.
Must-Have Skills
At least 5 years of administrative/executive assistant experienceHigh level of competence with business softwareincluding Microsoft WordExcelPowerPoint and OutlookManage Tenet political giving processes and dataSupport Compliance vendor in filing periodic filings and ensure compliance with lobbying disclosure and PAC reporting requirements at state and federal levelsAnnual review and renewal of all lobbyist and consultant contractsUpload lobbyist and consultant contracts into eCATS
Tools & Platforms
Microsoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook360 platformeCATSTenet-PACFedPAC
Required Skills
lobbyist and consultant billingpolitical contribution administrationtrade association membership trackingproject management dashboardsfederal and state grassroots trackingbudget preparationpresentation preparationpolicy library managementprocessing political contributions360 platformcheck requestsmaintaining a ledgerfiling materialsTenet-PACFedPACbi-annual public political disclosure documentspolitical and lobbying activity disclosure reportslobbying disclosurePAC reporting requirementscompliance vendor filing periodic filingslobbyist and consultant contract renewalTenet Law DepartmenteCATSgrassroots advocacy metricsrelationship managementPowerPointMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlookconfidentialityorganizational planning
Hard Skills
lobbyist and consultant billingpaymentscompliance support in reportingtrade association contributions and membership trackingpolitical contribution administrationdevelopment of project management dashboardsfederal and state grassroots trackingbudget preparationpresentation preparationproject management dashboardspolicy library managementmanagement of a policy libraryprocessing political contributions360 platformcheck requests processingmaintaining a ledgerfiling materialsannual Tenet-PAC solicitation campaignFedPAC solicitation campaignupdating and producing solicitation materialscreating and publishing bi-annual public political disclosure documentstracking Tenet-PAC appeal participation and receiptstracking FedPAC appeal participation and receiptsannual outreachexternal consultants coordinationlegal counsel coordinationcompliance with statutory and regulatory reportingpreparation and filing of political and lobbying activity disclosure reportslobbying disclosure reportingPAC reporting requirementsannual review and renewal of lobbyist and consultant contractsprocessing payments to lobbyiststracking trade association membershipsupload lobbyist and consultant contracts into eCATSeCATSfederal and state government relations and advocacy agenda trackinggrassroots advocacy metrics and contacts trackingrelationship management with key government and trade association stakeholdersPowerPoint creationMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlook
Soft Skills
verbal and written communication skillsstrong organizational and planning abilitymaintain confidentialityhandle multiple tasksability to work with external consultantswork with legal counselsupport department in special projectscross-functional coordination
Keywords for Your Resume
Administrative AssistantHybridDallasTXlobbyist and consultant billingtrade association contributions and membership trackingpolitical contribution administrationTenet political giving processes and data360 platformcheck requestsledgerTenet-PACFedPACsolicitation campaignbi-annual public political disclosure documentspolitical and lobbying activity disclosure reportslobbying disclosurePAC reporting requirementsCompliance vendorlobbyist and consultant contractsTenet Law DepartmenteCATSupload lobbyist and consultant contracts into eCATSgrassroots trackinggrassroots advocacy metricsPowerPointMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft Outlookconfidentialityadministrative/executive assistant experience
Deal Breakers
At least 5 years of administrative/executive assistant experience, High level of competence with Microsoft Word, Excel, PowerPoint and Outlook, Must be able to manage Tenet political giving processes and data including processing political contributions (360 platform, ledger, filing materials), Must be able to upload lobbyist and consultant contracts into eCATS
Get matched to jobs like this
Luna finds roles that fit your skills and career goals — no endless scrolling required.
Create a Free Profile