Position Details

Salary $21 – $30 USD / year

Type Not Specified

Experience mid

Exp. Years Five years

Education High school diploma or equivalent

Category Operations & Logistics

About this role

Perform a wide variety of administrative and secretarial functions for the Energy Supply department. Manage confidential files, timekeeping, employee changes, mail, office supplies, and departmental budgets and payments. Coordinate meetings and travel and support special projects through research and report development.

Key Responsibilities

Compose, design, edit, and prepare correspondence, documents, and reports
Process department timekeeping and employee changes, and handle visitor/phone inquiries
Maintain confidential and personnel files; manage incoming mail and office supplies inventory
Support budgets and payment processing for outside contractors and vendors
Coordinate meetings and travel; conduct special project research and data analysis

Technical Overview

The role is operational and administrative, relying on strong proficiency with office productivity tools and computer applications including word processing, spreadsheets, presentations, graphics, and database applications. It also requires accurate data handling for special projects and procedural improvements, with preferred experience using Microsoft Suite tools such as Outlook, Word, SharePoint, and PowerPoint.

Ideal Candidate

The ideal candidate is an experienced administrative professional with 5+ years of administrative support services experience and strong computer proficiency across office tools (word processing, spreadsheets, presentations, and database applications). They handle confidential personnel files, manage timekeeping and employee changes, and coordinate budgets, vendor payments, meetings, and travel. They also have strong Microsoft Suite experience (Outlook, Word, SharePoint, PowerPoint) and can support training and procedural improvements.

Must-Have Skills

high school diploma or equivalentFive years experience in administrative support services.Proficient in the use of computer applications including word processingspreadsheetpresentationgraphic and database applications.

Nice-to-Have Skills

Strong working experience with Microsoft Suite (OutlookWordSharePointPowerPointetc.)Additional secretarial or administrative coursework

Tools & Platforms

Microsoft SuiteOutlookWordSharePointPowerPoint

Required Skills

composes and edits correspondencedocuments and reportsspreadsheetsgraphs and chartsprocesses department timekeepingprocesses employees changesgreets and directs visitorsanswers routine telephone questionsmaintains confidential files and personnel filesreceives sorts redirects and prioritizes incoming mailmaintains inventory of office suppliestrains othersdesign and administer office proceduresevaluates and revises proceduresprepares and tracks departmental budgetsmaintains and prepares payment processing for outside contractors and vendorscoordinates and initiates meetings and travel arrangementsmaintains and updates corporate documentspolicies and proceduresorganizational chartsannouncementsspecial projects research and report developmentcollection and analysis of datachecks data input for accuracyword processingspreadsheetpresentationgraphic and database applicationsMicrosoft Suite (OutlookWordSharePointPowerPoint)

Hard Skills

composing correspondencedesigning and editing documents and reportsspreadsheetsgraphs and chartstimekeeping processingemployee changes processingtelephone answeringconfidential files maintenancepersonnel files maintenancereports maintenancemail receivingmail sortingmail redirectingmail prioritizinginventory of office suppliestraining others in area of expertisedesign and administer office proceduresevaluating and revising proceduresbudget preparation and trackingpayment processing for outside contractorsvendor payment processingmeeting coordinationtravel arrangementsscheduling management staffmaintains and updates corporate documentspolicies and proceduresorganizational chartsannouncements for designated departmentspecial projects researchdata collection and analysisdata input accuracy checkingMicrosoft Suite (OutlookWordSharePointPowerPoint)word processingspreadsheetpresentationgraphicdatabase applications

Soft Skills

managing moderately complex assignmentsconfidentialityvisitor greeting and directionprioritizationcommunicationresearch and report development

Industry & Role

Industry Energy

Job Function Provide senior-level administrative support across scheduling, documentation, budgets, and confidential records for the Energy Supply department.

Role Subtype Operations Specialist

Keywords for Your Resume

Administrative Assistant IIIsecretarial servicesadministrative support servicesconfidential filespersonnel filestimekeepingemployees changesgreet and direct visitorstelephone callersincoming mailoffice supplies inventoryoffice procedurestraining to othersbudget preparationpayment processingoutside contractorsvendorsmeeting coordinationtravel arrangementsorganizational chartspolicies and proceduresannouncementsspecial projectsresearch and report developmentdata collection and analysisMicrosoft SuiteOutlookWordSharePointPowerPointdatabase applicationsspreadsheetsgraphs and chartsAdministrative Assistant III - Energy Supplybudget preparation and tracking

Deal Breakers

High school diploma or equivalent, Five years experience in administrative support services, Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications

Apply for this Position →

Get matched to jobs like this

Luna finds roles that fit your skills and career goals — no endless scrolling required.

Create a Free Profile