Position Details

Type Not Specified

Experience entry

Exp. Years Not specified

Education Not specified

Category Finance & Accounting

About this role

The Inventory Coordinator (Billing/Inventory Specialist) is responsible for accurately recording and verifying assigned vehicle inventory, including new vehicle invoices and used vehicle purchases and trades. The role posts inventory to accounting, reviews exceptions, and ensures all work is completed by month-end deadlines.

Key Responsibilities

Receive and verify new vehicle invoices/inventory
Receive and verify used vehicle purchase and AAX
Post both new and used vehicles to accounting
Posts dealer trades and used inventory submitted through BPMS and ECM.
Review exceptions in BPMS database and adjust Lien Payoff, customer equity and all payables' schedules

Technical Overview

The role uses BPMS and ECM to process and reconcile vehicle inventory and exceptions, and relies on detailed accounting adjustments such as Lien Payoff, customer equity, and payables schedules. It also requires strong MS Office usage—especially MS Excel, MS Outlook, and MS Word—and proficiency with 10-key and typing.

Ideal Candidate

The ideal candidate is an organized accounting-minded professional with strong inventory recording and invoice verification experience in a deadline-driven environment. They can accurately post new and used vehicle inventory to accounting systems, manage exceptions in BPMS, and handle month-end deadlines with strong MS Excel, MS Outlook, and MS Word skills.

Must-Have Skills

clear understanding of accounting principles and logicworking knowledge of MS office software - MS ExcelMS OutlookMS Wordproficient in 10-key and typing skillshighly organized; have excellent follow-up and prioritization abilitiesflexible work schedule to accommodate month-end deadlinesproduce high-quality and quantity of work while under deadline pressure

Nice-to-Have Skills

working knowledge of CDKautomotive accounting experience

Tools & Platforms

MS OfficeMS ExcelMS OutlookMS WordBPMSECMCDK

Required Skills

accounting principles and logicinventory recordingnew vehicle invoicesused vehicle purchasesAAXdealer tradespost both new and used vehicles to accountingBPMSECMexception reviewLien Payoffcustomer equitypayables' schedulesmonth end deadlinespayroll cut-offfollow-upMS OfficeMS ExcelMS OutlookMS Word10-keytyping skillsCDK

Hard Skills

accounting principlesinventory recordingnew vehicle invoicesinventory verificationused vehicle purchase verificationAAXdealer tradesBPMSECMposting to accountingexception review in BPMSLien Payoff adjustmentscustomer equitypayables' schedulesmonth-end deadlinespayroll cut-offMS office softwareMS ExcelMS OutlookMS Word10-keytyping skillsCDK

Soft Skills

highly organizedexcellent follow-upprioritization abilitiesteam playersuperior customer service skillsflexible work scheduleproduce high-quality and quantity of workdeadline pressure management

Industry & Role

Industry Retail

Job Function Accurately record and reconcile vehicle inventory for accounting using BPMS/ECM and MS Office while meeting month-end deadlines.

Role Subtype Inventory Analyst

Keywords for Your Resume

Inventory CoordinatorInventory SpecialistBilling/Inventory Specialistaccounting principlesinventory recordingnew vehicle invoicesused vehicle purchaseAAXdealer tradesBPMSECMLien Payoffcustomer equitypayables' schedulesmonth endpayroll cut-offMS ExcelMS OutlookMS Word10-keytyping skillsCDKautomotive accounting experienceService Level AgreementsBPMS databaseexceptions

Deal Breakers

Must demonstrate a clear understanding of accounting principles and logic, Must be proficient with MS Excel, MS Outlook, and MS Word, Must be proficient in 10-key and typing skills

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BILLING/INVENTORY SPECIALIST

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