About this role
Lead creative and commercial operations for XCM Global Studio, focusing on financial discipline, budget reporting, and resource efficiency as the studio scales. Own budget tracking and reporting while building resourcing and capacity planning frameworks to ensure smooth project execution with internal creative teams and external agency partners.
Key Responsibilities
- Own budget tracking, forecasting, and variance analysis for studio operations
- Oversee vendor management, PO processing, and invoice reconciliation
- Develop resourcing allocation plans and capacity planning frameworks
- Partner with Finance, Marketing, and Legal on planning, cost allocation, and chargebacks
- Provide KPI and financial performance reporting and support quarterly/annual planning
Technical Overview
Operational finance and planning scope includes forecasting, variance analysis, cost allocation methodologies, and chargebacks, connected to program strategy and studio KPIs. Tools are not specified, but the role requires disciplined budget/resource planning workflows and reporting to leadership.
Ideal Candidate
The ideal candidate is a lead-level creative operations or commercial operations professional who can run end-to-end budget management, forecasting, variance analysis, and financial reporting for a studio environment. They are strong in vendor management (including PO processing and invoice reconciliation) and build resourcing and capacity planning frameworks that connect creative production needs to sustainable financial plans.
Must-Have Skills
Budget managementFinancial reportingStrategic resource planningOwn budget trackingforecastingand variance analysisOversee vendor managementPO processingand invoice reconciliationDevelop and execute comprehensive resourcing allocation plansDevelop capacity planning frameworks that optimize workload distributionCreate financial performance reports and present insights to senior stakeholders
Tools & Platforms
PO processing systems (not specified)Invoice reconciliation systems (not specified)Budget tracking tools (not specified)Financial reporting tools (not specified)
Required Skills
Budget managementFinancial reportingStrategic resource planningBudget trackingForecastingVariance analysisVendor managementPO processingInvoice reconciliationCost allocation methodologiesInternal chargebacksStudio metricsKPIsQuarterly planningAnnual planningResourcing allocation plansCapacity planning frameworksWorkload distribution optimizationResource planning and budget tracking
Hard Skills
Budget managementFinancial reportingStrategic resource planningBudget trackingForecastingVariance analysisVendor managementPO processingInvoice reconciliationCost allocation methodologiesInternal chargebacksCost steady stateStudio metricsKPIsFinancial performance reportingQuarterly planning processesAnnual planning processesFinancial analysis for expansion decisions and efficiency initiativesResourcing allocation plansCapacity planning frameworksWorkload distribution optimizationResource planning and budget trackingFinancial modeling from creative needs to resource plans (stated as translating needs into financial models/resource plans)Program strategy influencing with capacity recommendations
Soft Skills
Strategic operating mindsetCross-functional collaborationPartnering with marketingfinanceand legal stakeholdersCommunication with leadershipProcess building and scalingPresenting insights to senior stakeholders
Keywords for Your Resume
Creative & Commercial Ops LeadCreative OperationsCreative Operations ManagerGlobal Studiofinancial disciplineresource efficiencybudget managementfinancial reportingstrategic resource planningbudget trackingforecastingvariance analysisvendor managementPO processinginvoice reconciliationcost allocation methodologiesinternal chargebackscost steady statestudio metricsKPIsquarterly planningannual planningresourcing allocation planscapacity planning frameworksworkload distributionresource planning and budget tracking
Deal Breakers
No experience owning budgets (tracking/forecasting/variance analysis), No experience with vendor management including PO processing and invoice reconciliation, No experience with capacity planning or resourcing allocation planning
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