About this role
This role prepares international and domestic shipments with timely, accurate paperwork, carrier invoices, and documentation needed for customs and transportation processes. You will coordinate shipment flow, track inbound/outbound deliveries, verify pre-bill documents (including tariffs), and enter data for tracing and invoicing.
Key Responsibilities
- Prepare international/domestic shipments using paperwork and carrier invoices
- Track inbound and outbound shipments to ensure accurate, timely delivery
- Verify pre-bill documents, including tariff comparisons, before customer invoicing
- Enter data into systems for tracing and invoicing shipments
- Support customs and logistics compliance through accurate documentation and secure handling
Technical Overview
The technical scope centers on logistics systems, including TMS (Transportation Management System) and logistics software, plus accurate data entry for tracing and invoicing shipments. The job requires strong understanding of shipping documentation and customs regulation, along with compliance and secure handling procedures for shipment records.
Ideal Candidate
The ideal candidate is an organized logistics professional familiar with TMS (Transportation Management System) and logistics software, who can prepare international and domestic shipments accurately and on time. They understand shipment paperwork, carrier invoices, pre-bill document verification (including tariff comparisons), and can track inbound/outbound shipments while ensuring customs and compliance requirements are met.
Must-Have Skills
timely and accurate preparation of international/domestic shipments from paperworkcarrier invoices and customer revenue recognitiontrack shipments inbound and outboundensuring accurate and timely deliverymaintain accurate documentation and manage related issuescompare tariff to carrier invoices accurately prepareadjustand verify pre-bill documents before invoicing the customerenter data accurately into systems for tracing and invoicing shipmentsApply proper carrier charges and revenuevalidating all charges on invoices.Familiarity with TMS (Transportation Management System) and logistics softwareUnderstanding of basic shipping documentation and customs regulation
Tools & Platforms
TMS (Transportation Management System)logistics software
Required Skills
international shipments preparationdomestic shipments preparationcarrier invoicescustomer revenue recognitionlogistics coordinationtransportationcustoms processesaccurate documentationshipment tracking inbound and outboundpre-bill documentstariff comparisoninvoicingcarrier chargesrevenue validationTMS (Transportation Management System)logistics softwareshipping documentationcustoms regulationsecurity policy compliance
Hard Skills
international shipments preparationdomestic shipments preparationshipment paperwork preparationcarrier invoices processingcustomer revenue recognition supportlogistics coordinationtransportation coordinationcustoms process supportmaintaining accurate documentationinputting key dataimportexportand domestic transportation processesshipment tracking inbound and outboundrevenue recognition supportpre-bill documents preparationtariff comparison to carrier invoicesverification of pre-bill documentsapplying proper carrier chargesinvoice charge validationdata entry into systems for tracing and invoicing shipmentsTMS (Transportation Management System) usagelogistics software usageshipping documentationcustoms regulation understandingsecurity policy compliancecompliance with applicable laws and proceduressecure and compliant handling of shipments and documentationfollow safety protocols and health regulations
Soft Skills
attention to detailorganizationanalytical skillsproblem-solvingability to manage multiple projectsability to work on a tight time framecommunication (verbal and writing)independent issue resolutionteam playerflexibility to handle special projectsproactively resolve complex issues
Keywords for Your Resume
Customer Service Administrator LogisticsCustomer Service Administratorlogisticstransportationcustoms processesinternational shipmentsdomestic shipmentscarrier invoicesrevenue recognitionshipment paperworkpre-bill documentstariff comparisoninvoicingshipment trackinginbound and outboundTMSTransportation Management Systemlogistics softwareshipping documentationcustoms regulationimportexportsecurity policycompliance with applicable lawssecure and compliant handling of shipments and documentationdata entrytracing shipmentsTMS (Transportation Management System)invoicing shipments
Deal Breakers
Must be familiar with TMS (Transportation Management System) and logistics software, Must have understanding of basic shipping documentation and customs regulation, Must be able to accurately handle carrier invoices, pre-bill documents, and invoicing data entry
Get matched to jobs like this
Luna finds roles that fit your skills and career goals — no endless scrolling required.
Create a Free Profile