About this role
Oversee and coordinate all phases of multifamily/commercial projects, including design, purchasing, production, and shipping. Serve as the main point of contact for customer and internal teams while managing documentation, RFIs, submittals, orders, and closeout reconciliation.
Key Responsibilities
- Coordinate multifamily/commercial project phases (design, purchasing, production, shipping)
- Facilitate pre-design meetings and manage quote/date hold setup
- Track and implement correspondence including SK's and RFI documents
- Oversee submittals (wall/floor/roof) and designer progress
- Create cutting sheets, assign order money, and reconcile margins/POs using MBA report
Technical Overview
The role focuses on design/project workflow management using CAD files, working set documents, RFI and SK tracking, date hold order setup, and Excel-based tracking for production orders and margins. It also includes running an MBA report to reconcile invoiced orders against PO amounts near completion.
Ideal Candidate
The ideal candidate is a Design Project Manager with 2+ years of experience coordinating multifamily/commercial projects across design, purchasing, production, and shipping. They can manage RFIs and submittals, maintain accurate working documents and spreadsheets (including Excel tracking), and lead cross-functional pre-design meetings while tracking order margins and project closeout reporting.
Must-Have Skills
Minimum 2 years in related responsibilitiesMinimum High School Diploma
Tools & Platforms
CAD filesexcel tracking sheetbase "Working Set" documentbase quote folder
Required Skills
designpurchasingproductionshippingmultifamily/commercial project coordinationCAD filesWorking Set documentpre-design meetingDATEHOLD ordersMulti-Family Pricing Info sheetS.O.V.RFISK'sExcel tracking sheetcutting sheetsmargins trackingMBA reportPO reconciliationsite visits
Hard Skills
designpurchasingproductionshippingmultifamily/commercial project coordinationdesign file preparationfollow up with salesplansMech. plansCAD filesworking set documentimport most recent plansbookmark pagesproject terms reviewquote date checkingpre-design meeting facilitationnote taking during meetingsDATEHOLD orders setupMulti-Family Pricing Info sheetquote number creationassignment of board footage & pricedate hold quote date assignmentspecial order material identificationS.O.V. (Statement of Value) preparationwall submittals coordinationfloor submittals coordinationroof submittals coordinationcustomer point of contactcorrespondence trackingSK's trackingRFI trackingRFI implementationmonitor designer progresssubmittals review prior to submittingmark-ups/approvals coordinationinitial design through production and shipping/deliveries coordinationfield calls handlingsite visitsRFI processing supportofficial RFI document creationtrusses/beams/hangers import into date hold/production ordersproduction order money assignmentcutting sheets creationorder margin trackingexcel tracking sheetMBA report runningreconciling invoiced orders against PO amountcredit identification tracking
Soft Skills
coordinationdiscretion and judgmentwork priority managementcustomer interactioncross-functional collaboration (customerdesignersproductionshippingsales)communicationattention to detailproblem solvingdocumentation
Keywords for Your Resume
Design Project ManagerProject Managerpurchasingproductionshippingmultifamily/commercial projectCAD filesWorking Setpre-design meetingDATEHOLD ordersMulti-Family Pricing InfoS.O.V.wall submittalsfloor submittalsroof submittalsRFISK'sExcelcutting sheetsMBA reportPO amountmarginssite visitsproject terms
Deal Breakers
Minimum High School Diploma, Minimum 2 years in related responsibilities
Get matched to jobs like this
Luna finds roles that fit your skills and career goals — no endless scrolling required.
Create a Free Profile