Position Details

Salary $43 – $48 USD / year

Type Contract

Experience executive

Exp. Years 2-4 years

Education Not specified

Category Executive & General Management

About this role

This role supports a senior leadership organization with strategy, planning, coordination, and execution across multiple workstreams. The Project Specialist prepares PowerPoint decks and executive-ready communications, compiles data for reporting and portfolio visibility, and helps coordinate stakeholders to ensure timely delivery.

Key Responsibilities

Support strategy, planning, and cross-functional initiatives
Assist with project coordination, tracking, and follow-ups
Create and maintain PowerPoint decks and executive-ready communications
Pull and compile data for reporting and portfolio-level visibility
Coordinate across stakeholders to ensure alignment and timely execution

Technical Overview

The position is not focused on heavy coding. It emphasizes reporting and portfolio tracking using Microsoft Excel and PowerPoint, and may involve collaboration/project tools such as Smartsheet, SharePoint, MS Project, and JIRA, plus basic understanding of CapEx/OpEx concepts.

Ideal Candidate

The ideal candidate has 2-4 years of experience in project coordination, junior business analysis, or PMO support and can support senior leadership with reporting and communications. They are strong in Microsoft Excel and PowerPoint, producing executive-ready decks and status updates while coordinating across stakeholders in a fast-paced environment.

Must-Have Skills

project coordinationPowerPoint deckswritten summariesstatus communicationsdata reportingrunning reportstracking or portfolio activitiesMicrosoft OfficeExcelPowerPointcommunication with multiple stakeholders

Nice-to-Have Skills

SmartsheetSharePointMS ProjectJIRACapEx/OpEx concepts

Tools & Platforms

Microsoft OfficeExcelPowerPointSmartsheetSharePointMS ProjectJIRA

Required Skills

project coordinationcross-functional initiativesPowerPoint deckswritten summariesstatus communicationsdata reportingrunning reportsportfolio visibilityportfolio submissionsoperational reviewsstakeholder coordinationbasic financial and operational trackingMicrosoft OfficeExcelPowerPointSmartsheetSharePointMS ProjectJIRACapEx/OpEx concepts

Hard Skills

project coordinationcross-functional initiatives supportPowerPoint decksexecutive-ready communicationswritten summariesstatus communicationsdata reportingrunning reportsportfolio visibilityportfolio submissionsoperational reviewsstakeholder coordinationbasic financial and operational trackingMicrosoft OfficeExcelPowerPointMicrosoft ExcelSmartsheetSharePointMS ProjectJIRACapEx/OpEx concepts

Soft Skills

Strong organizationcommunication skillsprioritizationcommunicate clearly and professionally with multiple stakeholdershigh level of aptitudecoachabilityeagerness to growability to learn new tools and processes quicklyprofessional written updates for leadership

Industry & Role

Industry Consulting

Job Function Coordinate and report on cross-functional initiatives for senior leadership using Excel and PowerPoint

Role Subtype Chief of Staff

Keywords for Your Resume

Director of the Digital OfficeProject Specialistproject coordinationjunior business analysisPMO supportPowerPoint decksexecutive-ready communicationswritten updatesstatus communicationsPull and compile data for reportingportfolio-level visibilityportfolio submissionsoperational reviewsMicrosoft OfficeExcelPowerPointSmartsheetSharePointMS ProjectJIRACapEx/OpExcross-functional initiativesdata reportingrunning reports

Deal Breakers

Must have 2-4 years of experience in project coordination, junior business analysis, PMO support, or similar roles, Must be able to create PowerPoint decks and provide written status communications for leadership, Must have strong Microsoft Office skills, especially Excel and PowerPoint

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