About this role
The Distribution Coordinator plans and schedules product movements to support refinery and trading operations. The role coordinates transportation carriers and pipelines, monitors inventories and tank levels, and works closely with logistics and internal stakeholders to ensure timely invoicing and throughput.
Key Responsibilities
- Provide crisis management for refinery/logistical product throughput issues
- Schedule and coordinate monthly/daily product movement(s) on transportation carriers
- Monitor assigned product inventories and optimize inventory positions
- Enter product scheduling, nominations, and volumes into the assigned system
- Coordinate with logistics and trading stakeholders to support invoicing and manage excess cars with detention bills
Technical Overview
The job focuses on operational scheduling: entering product scheduling and transportation nominations into an assigned system, managing volumes across trading points, and producing daily inventory position reports. It also involves handling tariffs/policy matters with pipeline companies and coordinating logistics receipt/delivery flows through to invoicing.
Ideal Candidate
The ideal candidate is a mid-level distribution or scheduling professional experienced in coordinating daily and monthly product movements into a refinery. They proactively manage inventory positions, communicate across logistics and trading stakeholders, and can handle crisis scheduling situations while producing accurate daily inventory reports.
Must-Have Skills
Conduct mid-level assignments for departmental planning and scheduling movements of productsSchedule and coordinate monthly/daily product movement(s) on assigned transportation carriers and into the assigned refinery and at all trading pointsMonitor assigned product inventories and optimize assigned product inventoriesEnter product schedulingnominate transportation carrierand enter volumes into assigned systemCoordinate with logistics coordinator for scheduled/planned volumes through receipt/delivery and invoicingProduce daily inventory position reports
Nice-to-Have Skills
Backup to other schedulers within the organization's scheduling groupExtended rotations with other schedulersAssisting in preparing detention bills
Tools & Platforms
Assigned system (product scheduling/nominations system)Daily inventory position reportsContracts and pricing review
Required Skills
Crisis managementproduct movement schedulingtransportation carrier coordinationinventory monitoringtank level managementproduct scheduling/nominations in assigned systeminvoicing coordinationpipeline tariffs coordinationrelationship management with customers/exchange partners/suppliersdaily inventory position reportssales contracts and pricing strategy supportdetention bills preparation supportcontract and pricing accuracy review
Hard Skills
Crisis managementScheduling and coordination of product movementsMonthly/daily product movement schedulingTransportation carrier scheduling and coordinationInventory monitoringInventory optimizationCommunicating inventory positions and product movement status to appropriate departmentsManaging tank levels inside and outside the RefineryEntering product scheduling and nominations into assigned systemEntering volumes into assigned systemWorking with third-party pipeline companies and/or carriers on tariffsexpansionor other policy mattersFacilitating timely product movements and timely invoicingManaging relationships with customersexchange partnerssuppliersand third-party personnelRepresenting the company at industry Scheduling functionsAnalysisinvestigationand research to support financial planningDeveloping marketing/sales/pricing strategies and sales contractsProducing daily inventory position reportsReviewing company contracts and pricing for accuracyCoordinating with logistics coordinator tracking scheduled/planned volumes through receipt/delivery and invoicingAddressing excess supplier or customer carsAssisting in preparing detention bills
Soft Skills
Conflict managementCross-functional collaborationCustomer relationship managementCrisis responsivenessMaintaining positive working relationships within the department and with other departmentsCommunication with Manager and key personnelKeeping leadership informed of conditionsactivitiesand trendsWorking with tradersschedulersand logistics coordinator
Keywords for Your Resume
Distribution Coordinatorproduct movementmonthly/daily product movement(s)transportation carriersrefinerytrading pointsinventory monitoringinventory positionstank levelsproduct schedulingnominates appropriate transportation carriervolumesassigned systempipeline companiestariffsinvoicinglogistics coordinatorreceipt/deliverydetention billsexcess supplier or customer carsdaily inventory position reportscrisis managementcustomer complaintscustomerexchange partnerssuppliersindustry Scheduling functionssales contractsmarketing/sales/pricing strategiesrefinery cutbacks
Deal Breakers
Must be able to schedule and coordinate monthly/daily product movement(s) for transportation carriers and refinery/trading points, Must be able to monitor inventory positions and optimize inventory, Must be able to coordinate receipt/delivery and invoicing with the logistics coordinator
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