About this role
Support senior executives and the product team by coordinating meetings, events, travel, and expense reporting while maintaining confidentiality. Act as the executive office gatekeeper by screening and prioritizing appointment requests and helping build new org mechanisms.
Key Responsibilities
- Coordinate meetings and cross-org collaborations
- Plan events and manage domestic/international travel
- Handle expense reporting and administrative tasks
- Act as the gatekeeper to screen and prioritize appointments
- Organize and support team activities including all-hands and off-sites
Technical Overview
Use Microsoft Office and a full suite of digital tools, with willingness to leverage AI tools to improve efficiency. Manage scheduling, action items, and cross-org collaboration workflows in a complex, fast-paced environment.
Ideal Candidate
The ideal candidate is a senior Executive Assistant with 3+ years of experience supporting leadership, including executive calendar management and handling confidential information with discretion. They are highly organized, proactive, and able to coordinate meetings, travel, expenses, and cross-org events in a fast-paced product environment.
Must-Have Skills
3+ years of senior level leadership supporthigh integrityright level of discretionexperience with Microsoft Office products and applicationsexperience with executive level calendar management
Nice-to-Have Skills
experience in a fast-pacedhigh-tech companyexperience managing multiple calendars
Tools & Platforms
Microsoft Officedigital toolsAI tools
Required Skills
Executive AssistantSenior level leadership supportExecutive calendar managementMicrosoft OfficeConfidential information handlingDiscretionMeeting coordinationEvent planningTravel coordinationExpense reportingAction item trackingAI tools
Hard Skills
senior level leadership supportexecutive calendar managementmeeting coordinationkey business mechanisms coordinationcross functional / cross org collaborations coordinationevent planning and organizing eventsdomestic and international travel coordinationexpense reportingmanagement of expensesconfidential information handlingadministrative skillsprofessionalism with senior executivesstaff meeting agendasall-hands meetings coordinationoff-sites coordinationteam social events coordinationaction item trackingproject management from conception to completionusing a full suite of digital toolsusing AI tools
Soft Skills
can do attitudefast-paced executionenthusiasmempathyteam-oriented mindsethigh integritydiscretioncreativityorganizational skillsdetail-orientedgood judgmentwritten communicationverbal communicationability to balance multiple prioritiesindependent project executionbias for actionproactive and professional handling of administrative mattersability to work in dynamiccomplex work environmentability to work under pressuregrace under pressureadaptability to changing conditions
Keywords for Your Resume
Executive AssistantEAPersonal Devicessenior level leadership supportexecutive level calendar managementcalendar managementmeeting coordinationcross functionalcross org collaborationsevent planningdomestic and international travelexpense reportingexpense managementstaff meeting agendasall-hands meetingsoff-sitesteam social eventsgatekeeperscreening and prioritizing appointmentsconfidential informationdiscretionMicrosoft Officedigital toolsAI toolsaction itemsprojects from conception to completionconfidential information handling
Deal Breakers
3+ years of senior level leadership support (or 1+ years of Amazon experience per posting), Experience with executive level calendar management, Experience with Microsoft Office products and applications, High discretion and confidentiality expectations
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