About this role
This role provides high-level administrative support to two senior executives in BD’s Peripheral Intervention (PI) business unit. The assistant manages complex scheduling, travel arrangements, and confidential document preparation, while also handling expense reports in Concur.
Key Responsibilities
- Manage complex executive calendars and scheduling, Arrange detailed domestic and international travel, Draft/edit correspondence, presentations, meeting minutes, and reports with confidentiality, Prepare and reconcile complex expense reports in Concur, Provide administrative support for special projects and act as a point of contact for internal and external stakeholders
Technical Overview
Technical scope is primarily administrative tooling: Concur for expense reporting and structured management of calendar coordination across global time zones. No software engineering responsibilities are indicated.
Ideal Candidate
The ideal candidate is an executive administrative assistant supporting two senior leaders within the Peripheral Intervention (PI) business unit. They have strong discretion and accuracy, manage complex calendars across global time zones, coordinate domestic and international travel, and process Concur expense reports with credit card reconciliation.
Must-Have Skills
Provides high-level administrative support to two senior executivesOversees complex scheduling and prioritization of meetingsdeadlinesand presentationsManages sensitive and time-critical information with discretionArranges complex and detailed travel arrangements (domestic & international)Draftseditsand reviews correspondencesurveyspresentationsmeeting minutesand reports with exceptional accuracy and confidentialityManages complex executive calendars with precisionProactively prepares and tracks complex expense reportsincluding reconciling all credit card receipts in Concur
Required Skills
Complex schedulingtravel arrangements (domestic and international)correspondence and presentation draftingmeeting minutesexpense reportsConcurcredit card receipt reconciliationcalendar coordination across global time zonesconfidential administrative support
Hard Skills
Complex schedulingTime-critical information managementConfidential business data preparationStrategic plans compilationTravel arrangements (domestic & international)Travel documents/applications/renewalsFlightshotelstransfersitinerariesagendasand pre-read materialsDraftingeditingand reviewing correspondenceDraftingeditingand reviewing presentationsMeeting minutes preparationReport preparation with exceptional accuracy and confidentialityPrioritizing and routing materialsExpense report preparationCredit card receipt reconciliationConcur (expense reporting)Administrative support to VP/GMs and leadership teamsCross-global time zone calendar coordination
Soft Skills
DiscretionProfessional and polished presenceSound judgment in prioritizing and routing materialsAbility to proactively prioritize meetingsdeadlinesand commitmentsResponsive communication (including beyond standard business hours)Relationship management with internal teams and external stakeholdersCollaboration with administrative staff in other departmentsSense for issues in the environment; keeping executives updated
Keywords for Your Resume
Executive Administrative Assistanthigh-level administrative supporttwo senior executivesPeripheral Intervention (PI)complex schedulingprioritization of meetingsdeadlinespresentationstime-critical informationdiscretiontravel arrangementsdomestic & internationaltravel documentsapplications/renewalsflightshotelstransfersitinerariesagendaspre-read materialscorrespondencesurveysmeeting minutesreportsexpense reportsConcurreconciling credit card receiptsVP/GMsVPGMglobal time zonesexpense reconciliation
Deal Breakers
Must support two senior executives with discretion and confidentiality, Must be able to manage complex calendars and travel arrangements (domestic and international), Must have experience reconciling credit card receipts in Concur
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