About this role
This role provides administrative and clerical support to one or more executive leaders. You will manage confidential assignments, support departmental projects, handle invoices and document approvals, and assist with budgets, forecasts, and executive scheduling.
Key Responsibilities
- Provide administrative and clerical support for executives (confidential nature)
- Respond to internal and external inquiries
- Support projects including invoice management and approvals
- Maintain cost center data and analysis
- Coordinate executive meetings, calendars, and travel
Technical Overview
The work is centered on administrative operations using Microsoft Office Application, including Microsoft Teams. The role also involves maintaining reporting/data views and (preferred) working knowledge of SharePoint.
Ideal Candidate
The ideal candidate is an experienced Executive Assistant with 5+ years supporting executive management, known for exceptional organization, communication, and discretion. They are highly proficient with Microsoft Office and Microsoft Teams, and can manage calendars, travel, invoices, and recurring reporting tasks with strong time management.
Must-Have Skills
High school diploma or GEDminimum five (5) years' experience supporting executive managementstrong verbal and written communication skillsexcellent organizational/interpersonal skillsadvanced knowledge of Microsoft Office Application and PC skillsMicrosoft Teamsexcellent time management skillsability to handle confidential and sensitive information
Nice-to-Have Skills
Beginner to Intermediate knowledge of SharePointBachelor's degree
Tools & Platforms
Microsoft OfficeMicrosoft TeamsSharePoint
Required Skills
administrative and clerical supportinvoice managementpreparing documents for approvalpreparing presentationsmonitoring datareportingcost center data maintenancebudget preparationforecast preparationcalendar coordinationtravel coordinationMicrosoft Office ApplicationMicrosoft TeamsSharePoint
Hard Skills
administrative and clerical supportconfidential nature document handlinginvoice managementpreparing documents for approvalpreparing presentationsmonitoring datareportingcost center data maintenancebudget preparationforecast preparationworkforce meeting coordinationcalendar managementtravel coordinationadvanced knowledge of Microsoft Office ApplicationsPC skillsMicrosoft TeamsSharePoint (Preferred)
Soft Skills
exceedingly well organizedjudgmentinnovativestrong verbal communication skillsstrong written communication skillsexcellent organizational skillsexcellent interpersonal skillstime management skillsability to handle confidential and sensitive informationmentors othersinternal and external stakeholder responsiveness
Keywords for Your Resume
Executive Assistantadministrative supportexecutive managementconfidentialinvoice managementpreparing documents for approvalpreparing presentationsmonitoring datareportingcost center databudgetforecastscalendar coordinationtravel coordinationMicrosoft Office ApplicationMicrosoft TeamsSharePointcommunication skillstime managementHigh school diploma or GEDMicrosoft Officebudget and forecastsconfidential information
Deal Breakers
Minimum five (5) years' experience supporting executive management, High school diploma or GED, Advanced knowledge of Microsoft Office Application and PC skills including Microsoft Teams
Get matched to jobs like this
Luna finds roles that fit your skills and career goals — no endless scrolling required.
Create a Free Profile