About this role
This role supports the General Manager and leadership for Flight School Next at the Bell facility in Ozark, AL. The Executive Assistant manages calendars and correspondence, prepares presentation materials, coordinates travel through Concur, compiles performance metrics, and helps ensure seamless operations for leadership and stakeholders.
Key Responsibilities
- Manage complex calendars and schedules using Microsoft Outlook
- Prepare written correspondence and PowerPoint presentations for leadership
- Coordinate domestic and international travel using Concur Travel System
- Compile key performance metrics from Flight School Next Information Operations Data Systems
- Support special projects and outreach initiatives assigned by leadership
Technical Overview
The role is primarily administrative but relies on multiple enterprise tools: Microsoft Outlook for scheduling, PowerPoint and Microsoft Teams for communications and meeting support, and the Concur Travel System for domestic and international travel coordination. You will also compile metrics from Flight School Next Information Operations Data Systems.
Ideal Candidate
The ideal candidate is a senior administrative professional with 6+ years supporting executive or leadership-level teams, ideally with Government and/or Military exposure. They are highly proficient with Microsoft Outlook, Microsoft Teams, PowerPoint, and Concur Travel System for complex scheduling, travel planning, and expense reporting.
Must-Have Skills
High School Diploma or equivalent requiredMinimum of 6 years of experience providing executive or leadership-level administrative supportProven ability to manage complex calendarsemail correspondenceand schedules for senior leadershipSkilled in travel planning and expense reportingEffectively manage complex calendarsemail correspondenceand schedules utilizing Microsoft Outlook
Nice-to-Have Skills
Bachelor’s degreepreferredHigh level of Government and/or Military exposureSupport special projects and outreach initiatives
Tools & Platforms
Microsoft OutlookPowerPointMicrosoft TeamsConcur Travel SystemFlight School Next Information Operations Data Systems
Required Skills
Microsoft Outlookcomplex calendar managementemail correspondencemeeting schedulingPowerPoint presentationsMicrosoft TeamsConcur Travel Systemtravel planningexpense reportingwritten correspondencedata compilationkey performance metricsadministrative support
Hard Skills
Microsoft OutlookMicrosoft TeamsPowerPoint presentationswritten correspondencecomplex calendar managementemail correspondencescheduling and prioritization of meetingsdomestic travel arrangementsinternational travel arrangementsConcur Travel Systemtravel planningexpense reportingdata compilationkey performance metrics compilationFlight School Next Information Operations Data Systemsoffice processes and procedures establishment
Soft Skills
frequent coordination across multiple stakeholdersinterface with senior leadershipstakeholder managementcommunication with internal and external customerscommunication with U.S. Military and Government leadershipcollaboration with contractorsattention to detail for meeting and schedule coordinationsupporting leadership to focus on strategic prioritiesability to compile and present information accuratelycross-office coordination with assistants at the Fort Worth office
Keywords for Your Resume
Executive AssistantExecutive Assistant – Flight School NextFlight School Next (FSN)General Manager – Flight School NextMicrosoft OutlookMicrosoft TeamsPowerPointConcur Travel Systemtravel planningexpense reportingcomplex calendar managementwritten correspondencedomestic travelinternational travelkey performance metricsInformation Operations Data Systemsgovernmentmilitary exposureonsiteOzarkALspecial projectsoutreach initiativesPowerPoint presentationscomplex calendarsFlight School Next
Deal Breakers
High School Diploma or equivalent required, Minimum of 6 years of experience providing executive or leadership-level administrative support
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