About this role
This role provides executive-level administrative support, including managing the executive calendar, scheduling appointments and meetings, coordinating travel, and preparing sensitive correspondence. The assistant also screens calls, routes inquiries, and supports internal/external interactions with discretion and diplomacy.
Key Responsibilities
- Prepares sensitive correspondence and processes routine forms/documents including requisitions and purchase orders
- Serves as liaison between executives, managers, and visitors; screens and routes calls
- Maintains executive calendar, schedules appointments, resolves issues using company policy knowledge
- Coordinates travel arrangements and schedules meetings
- Prepares agendas and meeting materials
Technical Overview
This is primarily an administrative operations role with no specific software stack listed. The work emphasizes document/correspondence preparation, procurement-related form handling (requisitions and purchase orders), and meticulous scheduling and materials preparation for meetings.
Ideal Candidate
The ideal candidate has 4+ years of administrative support experience, including at least one year supporting executive-level management. They are a self-starter with excellent oral, written, and interpersonal communication skills, and they can handle sensitive correspondence with discretion, judgment, and diplomacy.
Must-Have Skills
High school graduateFour years of administrative support experienceone year supporting executive-level managementexcellent oralwritten and interpersonal communications skillsexercise discretionexercise judgmentdiplomacy when dealing with internal and external customersself-starter
Nice-to-Have Skills
Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)Bachelor's Degree
Required Skills
Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)oral communicationwritten communicationinterpersonal communicationsadministrative supportexecutive-level management supportsensitive correspondencepurchase orderstelephone call screeningexecutive calendar managementtravel arrangements
Hard Skills
Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)oral communicationwritten communicationinterpersonal communicationsadministrative supportexecutive-level management supportsensitive correspondence preparationcorrespondence draftingmemoslettersarticlesreportsproposalschartsroutine forms processingdocuments processingrequisitions processingpurchase orderstransmittal formstelephone call screeningtelephone call routingvisitor receptionexecutive calendar managementappointment schedulingtravel arrangementsmeeting schedulingagenda preparationmaterials preparationdiscretionjudgmentdiplomacycompany policies and procedures knowledge
Soft Skills
acting with integritycommunicating effectivelyself-starterdiscretionjudgmentdiplomacyinterpersonal skillsliaison skillsproblem solvingorganizational skills
Certifications
Preferred
Certified Professional Secretary (CPS)Certified Administrative Professional (CAP)
Keywords for Your Resume
Executive Assistant IIcertified professional secretary (CPS)Certified Administrative Professional (CAP)CPSCAPadministrative supportexecutive-level managementsensitive correspondencememoslettersreportsproposalschartspurchase orderstransmittal formstelephone callsexecutive calendartravel arrangementsagendadiscretionjudgmentdiplomacy
Deal Breakers
Four years of administrative support experience (including one year supporting executive-level management), High school graduate
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