Position Details

Type Full-Time

Experience entry

Exp. Years Minimum three (3) years

Education High school diploma or GED

Category Operations & Logistics

About this role

Field Office Administrator (I/II/III) supporting a region with administrative functions across contract administration, procurement/payables, inventory, budgeting/forecasting, metrics, training/support activities, and compliance. The role manages operational administrative workflows such as invoice processing, inventory-related reporting, fleet coordination, and data retention programs.

Key Responsibilities

Support contract administration, procurement and payables, and inventory
Perform budgeting/forecasting and invoice processing activities
Analyze demand patterns, safety stock, and inventory turnover
Coordinate fleet and building maintenance activities
Manage PSM and WIMS data retention programs and compliance

Technical Overview

This is an operations-administration role with structured workflows for budgeting/forecasting, invoice processing, inventory analysis (weeks of supply, safety stock, inventory turnover), and cost discrepancy monitoring. It also references data retention programs for PSM and WIMS.

Ideal Candidate

The ideal candidate is an office administrator with 3+ years of general office clerical/administrative support experience who can manage regional administrative functions including contract administration, procurement and payables, inventory, budgeting/forecasting, metrics, and compliance. They are comfortable processing invoices and supporting inventory and fleet coordination while responding quickly to internal and external customer requests.

Must-Have Skills

High school diploma or GEDthree (3) years' experience in general office clerical/administrative supportoffice administrationinvoice processingbudgeting and forecastinginventory turnoverfleet coordinationdata retention programscompliance

Tools & Platforms

PSMWIMS

Required Skills

office administrationmail coordinationscheduling meetingsevent coordinationordering materialsvendor cost evaluationcontractsbudgeting and forecastinginvoice processingaccruing for purchasesinventory turnoversafety stockweeks of supplyreport compilationanalysiscost responsibility reportsdiscrepancy correctionbuilding maintenance coordinationlandscapingsnow removalfleet coordinationvehicle ordersdealership communicationrepairsPSMWIMSdata retention programsUnited Way campaign coordinationcommunity functions coordinationcompliance

Hard Skills

office administrationmail coordinationscheduling meetingsevent coordinationcateringordering materialsvendor cost evaluationdiscountscontractsbudgetingforecastinginvoice processingaccruing for purchasesreviewing budgetsmaking coding correctsreviewing budgets and costs regularly with leadership and financial partnerdemand patternsweeks of supplysafety stockinventory turnoverholding costsreport compilationanalysisdrawingsdata from a variety of sourcescost responsibility reportsdiscrepancy correctionbuilding maintenance coordinationlandscapingsnow removalfleet coordinationvehicle ordersdealership communicationrepairsPSM and WIMS data retention programsUnited Way campaign coordinationcommunity functions coordination

Soft Skills

learn quicklythrive in a team environmenttimely and efficient responses to requestsinterpersonal skillscommunication with internal/external customersrecommending improvementscollaborationorganizational skills

Industry & Role

Industry Energy

Job Function Provide regional administrative support across finance, inventory, procurement, and compliance functions

Role Subtype Operations Specialist

Keywords for Your Resume

Field Office Administrator IIIField Office Administrator IField Office Administrator IIoffice administrationmail coordinationscheduling meetingsevent coordinationordering materialscontract administrationprocurement and payablesinventorycross area supportbudgeting and forecastingmetricstraining and support activitiescomplianceinvoice processingaccruing for purchasescost responsibility reportsinventory turnoversafety stockweeks of supplyfleet coordinationvehicle ordersdealership communicationrepairsPSMWIMSdata retention programsUnited Way campaigncommunity functionsField Office Administrator

Deal Breakers

High school diploma or GED, Minimum three (3) years experience in general office clerical/administrative support

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Field Office Administrator I, II or III

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