About this role
HF Sinclair is seeking a Safety Intern to support the site's Safety team by maintaining accurate safety documentation and digital safety resources. The intern will update SOPs and safety procedures, manage controlled document metadata, and help maintain the Safety SharePoint site and related forms.
Key Responsibilities
- Review and update safety procedures, SOPs, JHAs/JSAs, and work instructions
- Maintain controlled document metadata and enforce version-control practices
- Manage the Safety SharePoint site structure and update document libraries and naming conventions
- Build and maintain simple digital forms using SharePoint lists
- Generate basic Excel/SharePoint-based reports and assemble slide decks for safety meetings
Technical Overview
This role is focused on safety document management and compliance workflows using templates and controlled document practices. It heavily uses Microsoft 365, including Microsoft Word, Microsoft Excel, and SharePoint (including SharePoint lists) to manage document libraries, metadata fields, and simple digital forms like near-miss forms and inspection checklists.
Ideal Candidate
The ideal candidate is an early-career student currently pursuing an associate or bachelor's degree in Occupational Safety and Health. They have strong attention to detail and can manage safety documentation updates using templates, while maintaining controlled metadata and version control. They are proficient with Microsoft 365—especially Word, Excel, and SharePoint—and can support safety meetings with reports and slide decks.
Must-Have Skills
strong attention to detailability to follow document templates and formatting standardssolid written communication and proofreading abilitiesProficiency with Microsoft 365especially WordExceland SharePointOrganizational skills with the ability to manage multiple documents and deadlines
Nice-to-Have Skills
Completion of junior level courses is preferred
Tools & Platforms
Microsoft 365Microsoft WordMicrosoft ExcelSharePointSharePoint lists
Required Skills
Safety Internsafety proceduresSOPs (Standard Operating Procedures)JHAs/JSAs (Job Hazard Analyses/Job Safety Analyses)work instructionsdocument managementcontrolled document metadataversion-control practicesSafety SharePoint siteSharePoint listsnear-miss formsinspection checklistsaction logsincident logscorrective action trackersinspection listsExcel reportingMicrosoft 365Microsoft WordMicrosoft Excelproofreadingaccessibility features
Hard Skills
safety proceduresSOPs (Standard Operating Procedures)JHAs/JSAs (Job Hazard Analyses/Job Safety Analyses)work instructionsdocument managementdigital resourcesdocument conversion to approved formatssafety documentationcontrolled document metadataversion control practicesmetadata fields (ownersapproverseffective datesreview cyclesversion numbers)master index of controlled safety documentssafety SharePoint site structureSharePoint listsSharePoint lists for digital formsnear-miss formsinspection checklistsaction logsdata cleanup and accuracy checksincident logscorrective action trackersinspection listsExcel reportingMicrosoft WordMicrosoft ExcelSharePointslide decks assemblyproofreadingaccessibility features in documentsdocument naming conventions
Soft Skills
attention to detailability to follow document templates and formatting standardssolid written communicationproofreadingorganizational skillsmanage multiple documents and deadlinesassist with routing procedurescommunication workflows
Keywords for Your Resume
Intern SafetySafety InternOccupational Safety and Healthsafety proceduresSOPsStandard Operating ProceduresJHAs/JSAsJob Hazard AnalysesJob Safety Analyseswork instructionsdocument managementcontrolled document metadataversion-control practicesmaster indexpast duepending reviewarchive superseded documentsSafety SharePoint siteSharePoint listsnear-miss formsinspection checklistsaction logsincident logscorrective action trackersinspection listsExcelMicrosoft 365Microsoft WordMicrosoft Excelproofreadingaccessibility featuresSOPs (Standard Operating Procedures)SharePoint
Deal Breakers
Currently pursuing an associate or bachelor's degree in Occupational Safety and Health, Proficiency with Microsoft 365 (especially Word, Excel, and SharePoint), Strong attention to detail and proofreading abilities
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