About this role
Provide administrative support to the maintenance function by managing parts availability, maintaining fleet records, and supporting procurement and reporting. Reconcile financial data and help analyze fleet operations to improve accuracy and operational performance.
Key Responsibilities
- Maintain fleet records including preventive maintenance schedules and corrective maintenance
- Input fleet information daily into a computerized fleet management system
- Process purchase orders using ePro and assign general ledger codes
- Receive, tag, stock, and dispense parts to mechanics per policy
- Reconcile Dossier financial data to Lawson general ledger and support fleet operations analysis
Technical Overview
Work with a computerized fleet management system for daily fleet updates and generate productivity/usage reports. Process transactions using ePro, reconcile Dossier financial data to Lawson general ledger, and support purchase order accuracy with accounting teams.
Ideal Candidate
The ideal candidate has at least 1 year of general office experience and related experience in a maintenance/trucking environment. They are detail-oriented and comfortable maintaining fleet records, managing parts inventory, processing purchase orders (including general ledger codes in ePro), and reconciling financial data using Dossier and Lawson general ledger.
Must-Have Skills
1 year of general office experience or equivalent trainingrelated experience in a maintenance / trucking industry
Tools & Platforms
eProLawson general ledgercomputerized fleet management systemDossier
Required Skills
parts availabilityparts inventory managementfleet records managementpreventive maintenance schedulescorrective maintenance performedcomputerized fleet management systemvendor orderingpurchase ordersgeneral ledger codeseProparts receiving tagging stocking dispensingpurchase order review with accountinginvoicesproductivity and usage reportssafety policies and proceduresDossier financial data reconciliationLawson general ledgerfleet operations reports analysisroot cause identification
Hard Skills
maintenance / trucking industry experienceparts inventory managementfleet records managementpreventive maintenance schedulescorrective maintenance documentationcomputerized fleet management system data entrypurchase ordersgeneral ledger codes assignmentePro transaction processingparts receivingtaggingstockingand dispensing to mechanicsvendor ordering and receivinginvoice payment verificationpurchase order review with accountingproductivity and usage reports generationsafety policies and procedures complianceDossier financial data reconciliationLawson general ledger reconciliationfleet operations report analysisdata analysisroot cause identification
Soft Skills
attention to detailcross-functional collaborationproblem-solvingvendor coordinationcommunicationteam participationdata quality improvementescalation of errors to management
Keywords for Your Resume
Maintenance Shop Clerkmaintenance / trucking industry experiencegeneral office experienceparts inventoryfleet recordspreventive maintenance schedulescorrective maintenancecomputerized fleet management systempurchase ordersgeneral ledger codeseProvendorinvoiceproductivity and usage reportssafety policies and proceduresDossierLawson general ledgerfleet operations reportsdata errorsroot causesinventory levels
Deal Breakers
Less than 1 year of general office experience (or equivalent training), No related experience in a maintenance / trucking industry
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