About this role
Provide administrative support to the maintenance function by maintaining fleet records, tracking inventory, and managing purchase orders for parts and services. Coordinate with vendors, support mechanics by dispensing parts, and produce reports for management review while following safety policies.
Key Responsibilities
- Maintain fleet records including inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units;Input fleet information daily into a computerized fleet management system;Prepare truck purchase orders with general ledger codes using ePro;Receive, tag, stock and dispense parts to mechanics and coordinate with vendors;Reconcile Dossier financial data to Lawson general ledger and produce productivity/usage and fleet operations analysis reports
Technical Overview
Use a computerized fleet management system for daily fleet data entry and maintain preventive/corrective maintenance records. Process transactions in ePro for purchase orders, reconcile Dossier financial data to Lawson general ledger, and analyze fleet operations reports for trends, outliers, and data accuracy.
Ideal Candidate
The ideal candidate is an entry-level maintenance support professional with at least 1 year of general office experience and related maintenance/trucking industry exposure. They accurately maintain fleet and inventory records in a computerized fleet management system, manage purchase orders using ePro, and reconcile Dossier data to Lawson general ledger.
Must-Have Skills
1 year of general office experience or equivalent trainingrelated experience in a maintenance / trucking industryinput fleet information into the computerized fleet management system dailyprepare truck purchase orders for management approvalincluding assignment of general ledger codesutilize ePro to process transactionsreceivestagsstocks and dispenses parts to mechanics according to Corporate and Regional policy and local operating proceduresreconcile Dossier financial data to Lawson general ledger
Tools & Platforms
eProcomputerized fleet management systemLawsonDossiergeneral ledger
Required Skills
parts inventory availabilityinventory levels trackingpreventive maintenance schedulescorrective maintenance recordscomputerized fleet management systemvendor coordinationpurchase ordersgeneral ledger codes assignmentePro transactionsreceiving partstagging partsstocking partsdispensing parts to mechanicsinvoice reconciliationproductivity and usage reportssafety policies and proceduresDossier financial data reconciliationLawson general ledgerfleet operations reports analysistrend analysisoutlier identificationdata error resolutiondata error escalation
Hard Skills
parts inventory availabilityinventory levels trackingpreventive maintenance schedules maintenancecorrective maintenance recordscomputerized fleet management systemfleet records maintenancevendor coordinationpurchase ordersgeneral ledger codes assignmentePro (to process transactions)truck purchase ordersreceiving partstagging partsstocking partsdispensing partsparts labelinginvoice payment reconciliationpurchase order review with accountingproductivity and usage reports productionsafety policies and procedures complianceDossier financial data reconciliationLawson general ledgerfleet operations reports analysistrend analysisoutlier identificationdata error resolutiondata error escalation to management
Soft Skills
attention to detailaccuracycommunication with vendorscollaboration with accounting and managementteamworkorganizational skillsescalation judgment
Keywords for Your Resume
Maintenance Shop Clerkmaintenance clerkfleet recordsinventory levelspreventive maintenance schedulescorrective maintenancecomputerized fleet management systeminputs fleet informationdailypoint of contact with vendorsorder receivepaymenttruck purchase ordersgeneral ledger codeseProtransactionsreceives tags stocks dispenses partsparts to mechanicsCorporate and Regional policylocal operating procedurespurchase orders with accountinginvoicesproductivity and usage reportssafety policiesDossierLawson general ledgerfleet operations reportstrend analysisoutliersdata errorsescalates to management
Deal Breakers
Must have 1 year of general office experience or equivalent training, Must have related experience in a maintenance / trucking industry
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