About this role
Manage on-site facility operations for Velera, coordinating vendors and maintaining building equipment and business continuity readiness. Administer security access badges and keys, oversee daily security operations, review invoices for accuracy, and support space planning, workstation moves, and preventative maintenance programs.
Key Responsibilities
- Coordinate vendor services for timely maintenance and repairs
- Administer security access badges and keys and oversee security operations
- Review invoices for accuracy and timeliness of payment and manage contract deadlines
- Maintain preventative maintenance and compliance programs
- Maintain CAD drawings and support space planning, furniture design, and workstation relocation
Technical Overview
Facilities management role covering building automation systems such as HVAC, fire/life safety, electrical power systems, and lighting controls. Includes security operations administration (badges, keys, access system, alarms), invoice/contract oversight, and documentation such as CAD drawings.
Ideal Candidate
The ideal candidate is an on-site facilities manager experienced coordinating vendor maintenance, managing security access badges and keys, and ensuring timely resolution of building issues. They are organized with invoice and contract deadline management, maintain preventative maintenance and compliance programs, and can produce and maintain CAD drawings while supporting business continuity readiness.
Must-Have Skills
coordinate vendor services to resolve building maintenance and repairsadminister security access badges and keysreview/respond to incident reportsreview invoices for accuracy and timeliness of paymentmaintain preventative maintenance and compliance programsmaintain CAD drawingsensure adherence to safetybuilding standardsand ergonomic requirements
Tools & Platforms
CAD drawingsbuilding automation systems
Required Skills
vendor relationshipsmaintenance and repairsinvoice reviewsecurity access badgeskeys administrationspace planningfurniture designworkstation relocationbuilding cleanlinesspurchasing of office/building suppliesbuilding safetybuilding automation systems (HVACfire/life safetyelectrical power systemslighting controls)contract compliancesecurity operationsincident reportsbuilding access systemalarmspreventative maintenancecompliance programsCAD drawingsbusiness continuity readinessfacilities helpdesk
Hard Skills
vendor relationshipsmaintenance and repairsinvoice reviewgeneral building equipment maintenancebusiness continuity readinesssecurity access badgeskeys administrationspace planningfurniture designworkstation relocationbuilding cleanlinesspurchasing of office suppliespurchasing of building suppliesstockingbuilding safetybuilding automation systems (HVAC)fire/life safety systemselectrical power systemslighting controlscontract compliancesecurity operationsincident reports reviewdaily transaction history reviewbuilding access system administrationalarmssecurity equipment/system repairsinvoice accuracycontract deadline managementcontracts negotiationsbudgeting supportpreventative maintenancecompliance programsCAD drawingslogistics for site(s)ergonomic requirementsfacilities helpdesk
Soft Skills
efficient and timely responseproactive communicationsattention to detailstakeholder relationship buildingfirst-class servicecoordinating scheduling with vendorspresenting recommendationsresearching and evaluating
Keywords for Your Resume
Onsite Facility ManagerFacilities ManagerFacility ManagerTampaFLvendor servicesbuilding maintenance and repairsHVACfire/life safetyelectrical power systemslighting controlssecurity access badgeskeyssecurity operationsincident reportsbuilding access systemalarmssecurity equipment/system repairsinvoice reviewcontract deadlinescontracts negotiationsbudgetingpreventative maintenancecompliance programsCAD drawingsspace planningfurniture designworkstation relocationbusiness continuity readinessfacilities helpdesk
Deal Breakers
Must be able to work on-site in Tampa, FL, Must demonstrate experience administering security access badges and keys and overseeing daily security operations
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