Operations Administrative Assistant

This role provides administrative support to ensure efficient terminal operations. It includes maintaining shipping/receiving documentation, reconciling inventory with an ERP system, supporting procurement and contractor documentation workflows, and assisting with safety training and emergency response readiness.

• Maintain shipping/receiving documentation and reconcile physical inventory with the ERP system
• Prepare and update monthly inventory reports and assist with administrative accounting tasks
• Support procurement, including purchase order requisitions and P-Card purchases with monthly reconciliation
• Manage contractor approval documentation, including ISN requirements, contractor tiering, and competitive bid activities
• Track and file compliance-related documentation and support safety training and emergency response activities

The position works operationally with ERP-based inventory reconciliation, P-Card purchasing and monthly account reconciliation, and documentation workflows tied to compliance (EHS, security, process safety management) and safety training updates. It also supports emergency response activities within the DF Incident Management Plan (IMP) framework.

The ideal candidate is an organized, detail-oriented operations administrative assistant who can maintain shipping/receiving documentation and reconcile physical inventory with an ERP system. They are experienced with procurement support, purchase order requisitions, P-Card purchases, contractor approvals (including ISN requirements), and documentation tracking for EHS, security, and process safety management.