Position Details

Salary $70K – $90K USD / year

Type Not Specified

Experience entry

Exp. Years Not specified

Education Not specified

Category Operations & Logistics

About this role

The Philanthropy Associate supports Planet Reimagined’s institutional philanthropy program and major donor initiatives through donor database management, research, communications support, and development operations coordination. The role is central to maintaining clean donor records, producing reporting, and helping run grant and donor calendars.

Key Responsibilities

Serve as database specialist for donor data, gift entry, acknowledgements, and reporting
Conduct and organize donor and prospect research
Coordinate scheduling, meeting agendas, notes, and action items
Support development of grants and donor calendars
Develop and document Standard Operating Procedures and centralize documents and communications

Technical Overview

Primarily operations-focused with database development and data organization responsibilities for donor and gift records, plus reporting support. No specific technical stack is named, but the work includes structured data management, documentation (SOPs), and communications/data centralization.

Ideal Candidate

The ideal candidate is an organized entry-level fundraising operations professional who can manage donor databases, run donor and prospect research, and support major donor and institutional philanthropy efforts. They are detail-oriented with strong documentation and scheduling skills and can collaborate effectively with philanthropy leads, operations, and finance.

Must-Have Skills

database specialist responsibilitiesrefining and implementing database developmentmanage donor datagift entryacknowledgementsreportingdonor and prospect researchdevelop and document department Standard Operating Procedurescentralization and storage of documentscommunicationsand datasupport grants and donor calendars

Required Skills

database developmentdonor data managementgift entryacknowledgementsfundraising database reportingdonor and prospect researchgrants and donor calendarsStandard Operating Procedures (SOPs)document centralization and storagedonor communication materialsschedulingmeeting coordinationagenda and notestracking action items

Hard Skills

database developmentdonor data managementgift entryacknowledgementsfundraising database reportingdonor and prospect researchgrants and donor calendarsdocument Standard Operating Proceduresdocument organizationcentralization and storage of documentscommunications and data managementwriting/contributing to donor communication materialsschedulingmeeting coordinationagenda and notes managementtracking action items

Soft Skills

organizational skillsadaptabilitymotivationprocess-oriented mindsetteam coordinationcoordination and schedulingcollaborationcollegialityshared purposenavigating diverging views productively and respectfullycommunication and coordination with leads and internal teams

Industry & Role

Industry Nonprofit

Job Function Support institutional and major donor fundraising operations through donor database management, research, and coordination

Role Subtype Operations Analyst

Keywords for Your Resume

Philanthropy AssociatePlanet Reimaginedinstitutional philanthropymajor donor initiativesdatabase specialistdonor datagift entryacknowledgementsdonor and prospect researchgrants and donor calendarsStandard Operating ProceduresSOPscentralization and storage of documentsdonor communicationsdonor materialsfundraising operationsschedulingmeeting coordinationagenda and notestracking action itemsdevelopment program coordination

Deal Breakers

Must be able to perform database specialist duties including donor data management, gift entry, acknowledgements, and reporting, Must be able to conduct donor and prospect research and support grants and donor calendars, Must be able to develop and document Standard Operating Procedures (SOPs)

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