About this role
The PMO Coordinator oversees PMO administration for projects and programs, including governance reporting and utilization metrics. The role manages SharePoint-based reporting, creates PowerPoint and Visio documentation, and supports project and portfolio execution with strong Excel and Microsoft Office skills.
Key Responsibilities
- Administer SharePoint and create project management metric reports
- Create PowerPoint and Visio documentation for PMO processes
- Generate, review, and analyze monthly PMO Utilization reporting
- Support PMO with project estimations, assignment, and finance code generation/maintenance
- Manage governance board meetings and provide implementation status reporting support
Technical Overview
This is a PMO operations role centered on SharePoint administration and reporting. The candidate will build and review PMO Utilization reporting, produce finance-related Excel formula outputs, and maintain documentation in PowerPoint and Visio while coordinating with Project Managers and the PMO Director.
Ideal Candidate
The ideal candidate is a mid-level PMO Coordinator with 5+ years of related experience supporting program and portfolio execution. They are highly proficient with SharePoint, Microsoft Excel (including formulas), PowerPoint, Visio, and Microsoft Project, and can manage utilization and governance reporting while handling PHI/PII access appropriately.
Must-Have Skills
SharePoint AdministratorProficient with Microsoft Office suiteparticularly with ExcelPowerPointWord and ProjectAbility to complete MS Excel formulas for Finance report creation5 years of related experienceAbility to communicate clearly and concisely using presentations and verbal or written meansAbility to manage multiple priorities and deadlinesDemonstrated success supporting execution at the program and portfolio levelsHas minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII) by Job Description/Role.
Nice-to-Have Skills
experience working in a healthcare environmentthird-party benefits administrator experience
Tools & Platforms
SharePointMicrosoft Office suiteMicrosoft ExcelExcelPowerPointMicrosoft WordWordMicrosoft ProjectVisio
Required Skills
SharePoint Administratorproject management metric reportsPowerPointVisioPMO Utilization reportingreport generationreport reviewreport analysisfinance code generation and maintenancegovernance board meetingsMicrosoft Office suiteMicrosoft Excel formulasMicrosoft Projectadministrative reporting creationPHIPII
Hard Skills
SharePoint AdministratorSharePointproject management metric reportsinput calculationsPowerPoint documentationVisio documentationPMO Utilization reportingreport generationreport reviewreport analysiscoordination with Project Managers to ensure accuracyproject estimationsassignmentFinance code generation and maintenancemonthly PMO Utilization reportingGovernance Board meetingsproject implementation status reportingportfolio-level execution supportportfolio challenges critical thinkingMicrosoft Office suiteExcel formulasExcel report creationproject planning meetings supportadministrative reporting creationProtected Health Information (PHI)Personally Identifiable Information (PII)
Soft Skills
ability to communicate clearly and concisely using presentationsverbal or written communicationtake initiativefollow through on tasks and activitiesproduce meaningful results with minimal supervisionstrong collaboration skillssituational flexibilitywork well in fast-paced environmentattention to detailmanage multiple prioritiesmanage multiple deadlinessense of ownershipsense of urgency
Keywords for Your Resume
PMO CoordinatorPMOportfolioprogram and portfolio levelsSharePoint AdministratorSharePointproject management metric reportsPowerPointVisioPMO Utilization reportingreport generationreport analysisProject ManagersFinance code generationFinance code maintenanceGovernance Board meetingsproject implementation statusBusiness Transformationadministrative reportingMicrosoft Office suiteExcel formulasMicrosoft ExcelMicrosoft ProjectProtected Health Information (PHI)Personally Identifiable Information (PII)Microsoft Excel formulas
Deal Breakers
5 years of related experience required, Proficiency with Microsoft Office suite (Excel, PowerPoint, Word, Project) required, Ability to complete MS Excel formulas for Finance report creation required, Minimum necessary access to Protected Health Information (PHI) and Personally Identifiable Information (PII)
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