About this role
This role provides complex administrative support to senior management, including scheduling, event and travel planning, and expense/budget management for leadership areas. The senior assistant also coordinates department-wide administrative projects and may direct other support staff as needed.
Key Responsibilities
- Handle complex administrative assignments
- Exercise discretion and independent judgment to facilitate department operations
- Coordinate inter-departmental or department-wide administrative projects
- Manage department-wide event and travel planning
- Prepare expense accounts and track/report expenses versus budget
Technical Overview
The role requires advanced proficiency with software applications, specifically advanced database queries and complicated Excel spreadsheets (including vlookup). It also involves managing structured scheduling and reporting workflows for expenses and budgets.
Ideal Candidate
The ideal candidate is a senior administrative professional with 5+ years of related experience supporting senior management. They have strong advanced Excel skills (including vlookup), experience with advanced database queries, and can independently run complex scheduling, event and travel planning, and budget/expense tracking with discretion.
Must-Have Skills
Minimum of 5 years of related work experienceAdvanced database queriesComplicated Excel spreadsheets (i.e.vlookup)Complex schedulingFull responsibility for department-wide event and travel planningExpense accounts preparation and submissionExpense tracking and reporting versus budgetModerate to advanced conflict resolution skills via phone
Tools & Platforms
Microsoft Excelvlookup
Required Skills
complex administrative supportsenior managementdiscretionindependent judgmentdirects support staffinter-departmental projectscomplex schedulingdepartment-wide event planningtravel planningexpense accountsbudget managementactual expenses versus budgetconflict resolutionproblem solvingchange managementadvanced database queriesExcel spreadsheetsvlookup
Hard Skills
Complex administrative assignmentsIndependent judgmentDepartment operations facilitationDirection of support staffInter-departmental project coordinationAdministrative project oversightBroad communicationsInternal/external services purchased oversightDeveloping and implementing department/business unit guidelines for operating policies and proceduresComplex schedulingDepartment-wide event planningTravel planningExpense account preparation and submissionExpense tracking and reportingBudget managementBudget system development or upgradesModerate to advanced conflict resolution via phoneProblem solving with internal and external staffChange management skillsAdvanced database queriesComplicated Excel spreadsheets (i.e.vlookup)Advanced skill level required for software applications
Soft Skills
DiscretionIndependent judgmentCommunicationFacilitationConflict resolutionProblem solvingCross-functional interactionInitiating follow-up actionsInitiatingdevelopingand making decisions regarding office practices/proceduresCollaboration
Keywords for Your Resume
Senior Administrative AssistantSr. Administrative Assistantcomplex administrative supportsenior managementdiscretionindependent judgmentdirects the activities of other support staffinter-departmentaldepartment-wide administrative projectscomplex schedulingdepartment-wide event and travel planningexpense accountsbudgetactual expenses versus budgetconflict resolutionphoneproblem solvingchange managementadvanced database queriesExcel spreadsheetsvlookupexperience using software applications
Deal Breakers
Must have a minimum of 5 years of related work experience, Must demonstrate advanced Excel (including vlookup) and advanced database query skills
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